Now Auditioning New Hivers

Position Overview:

We are seeking a highly organized and proactive Exhibit Warehouse & Logistics Manager to oversee daily warehouse operations and support trade show and event logistics. This role is responsible for managing exhibit assets, ensuring accurate inventory control, and maintaining a well-organized warehouse environment. The ideal candidate is detail-oriented, self-motivated, and comfortable balancing both office-based coordination and hands-on warehouse support.

Key Responsibilities:

• Oversee all warehouse operations, including incoming and outgoing exhibit properties and materials

• Manage overall storage organization and inventory within the Las Vegas warehouse

• Maintain accurate knowledge of asset locations and ensure the warehouse remains clean and organized

• Coordinate and order materials and supplies as needed

• Create and manage crate inventories, inspection reports, and labeling systems

• Ensure consistency and quality control across all projects and assets

• Support shipping, receiving, and logistics for trade shows and events

• Step in to assist with hands-on warehouse tasks when needed (approximately 30–40% of role)

• Maintain accurate records using warehouse management and computer systems

Qualifications:

• Experience in trade show, exhibit, or event logistics required

• Strong organizational and inventory management skills

• Computer literacy (experience with inventory systems and basic office software)

• Ability to manage multiple projects and stay on task in a fast-paced environment

• Self-starter with strong attention to detail and pride in quality of work

• Demonstrated leadership mindset with the ability to work independently without close supervision

• Problem-solving skills, including knowing when to escalate or ask for input

• Flexibility to work overtime during peak production periods

Work Environment:

This role is a blend of office and warehouse responsibilities, with approximately 60–70% of time spent on coordination, planning, and administrative tasks, and 30–40% supporting warehouse operations as needed.

What We’re Looking For:

Someone who takes ownership of their work, keeps operations running smoothly, and ensures every exhibit asset is accounted for, show-ready, and handled with care.

To apply:

Please submit your resume and cover letter to info@blue-hive.com

Position Overview

We’re looking for a Digital Account Coordinator who enjoys both creative work and operational coordination. This role is ideal for someone early in their career who is organized, curious, and excited to work at the intersection of digital media, events, and experiential marketing. This position will be based in our Worcester, MA location.

The Digital Account Coordinator supports the planning, organization, and delivery of digital content for tradeshows, events, and experiential activations. You will manage incoming client files, coordinate with internal teams and AV partners, and help ensure digital content is properly organized, delivered, and installed onsite.

This role requires strong attention to detail, the ability to juggle multiple projects, and a willingness to learn in a fast-paced environment.

What You’ll Do

• Take ownership of all administrative tasks aligning with BlueHive’s current process

• Working directly with accounting to make sure we have accurate documentation, ie. vendor invoices, purchase orders, collections, final billing reconciliations

• Assist the Digital Director in writing proposals and change orders for client approvals

• Manage incoming digital assets from clients and confirm they match project work orders

• Organize and maintain digital file structures and naming conventions

• Upload and distribute content through BlueHive’s digital platforms

• Coordinate digital file handoffs with production teams, AV partners, and onsite labor

• Flag inconsistencies, missing files, or potential opportunities for additional services

• Assist with creating client-facing presentations

• Support installation and verification of digital content during onsite activations

• Assist with coordination between BlueHive teams and AV partners during events

• Travel occasionally (approximately 2–4 weeks per year) to support major digital installations

What We’re Looking For

• Strong organizational and communication skills

• Ability to manage multiple tasks and timelines in a fast-paced environment

• A proactive mindset and willingness to learn new tools and technologies

• Proficiency with Microsoft Office, especially PowerPoint

• Basic understanding of digital file types (images, video, presentations, etc.)

• Professionalism and composure under pressure

• Willingness to travel occasionally for onsite event support

• Experience collaborating directly with clients

To apply:

Please submit your resume and cover letter to info@blue-hive.com

Position Overview

The Account Executive (AE) is responsible for driving revenue growth through full-cycle sales, from prospecting new business to managing and expanding existing client relationships. At BlueHive Exhibits, this role blends “hunting” for new opportunities with “farming” long-term partnerships.

Relationships are the foundation of our business. Success in this role comes from building strong, mutually beneficial client partnerships that result in a sustainable and rewarding book of business.

Account Executives are given the flexibility to shape their own approach, selecting target industries, developing outreach strategies, and managing their pipeline while leveraging BlueHive’s resources and support systems.

Key Responsibilities

• Develop and execute strategic business plans to achieve sales targets and quotas

• Manage the full sales cycle, from prospecting and lead generation to closing and long-term account growth

• Identify and cultivate new business opportunities through research, networking, and outreach

• Build and maintain strong client relationships, ensuring ongoing satisfaction and loyalty

• Conduct client needs assessments to understand current programs and identify opportunities for improvement

• Present solutions, prepare proposals, and sell BlueHive’s products and services

• Provide post-sale support to ensure successful project execution and client satisfaction

• Oversee client projects, including trade show participation, installations, and on-site execution as needed

• Address client concerns and resolve issues promptly to protect and enhance the company’s reputation

• Negotiate agreements and maintain accurate records of sales activity and client data

Training & Development

This role will work closely with the VP of Sales & Business Development to gain a deep understanding of BlueHive’s offerings, including exhibit design, project management, and production processes.

To apply:

Please submit your resume and cover letter to info@blue-hive.com

LIME I&D is seeking a driven and detail-oriented Labor & Shipping Coordinator to join our team. This role reports to the Director of Labor Operations and supports the day-to-day coordination of labor and shipping logistics within the trade show industry.

This position collaborates cross-functionally with internal teams at BlueHive as well as external vendors and partners. The ideal candidate is highly organized, adaptable, and thrives in a fast-paced, deadline-driven environment.

This is a salaried position based in Worcester, Massachusetts. Standard hours are Monday–Friday, with occasional after-hours or weekend responsibilities as needed.

Key Qualifications

• Strong organizational and multitasking skills in a fast-paced environment

• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)

• Effective written and verbal communication skills

• Basic understanding of budgeting, expense tracking, and accounting principles

• Ability to manage shifting priorities and last-minute changes

• Strong attention to detail with a sense of urgency around deadlines

Responsibilities:

Labor Coordination

Estimating & Job Tracking

• Maintain and update all labor jobs (past, current, and upcoming) in the work order system

• Track estimate revisions and ensure accurate documentation

• Gather required information and complete labor estimates in a timely manner

Pre-Show Planning

• Manage purchase orders and communicate updates with external partners

• Track and manage Certificates of Insurance (COIs)

• Coordinate distribution of show materials (show books, apparel, etc.)

• Prepare and distribute pre-show documentation using Excel and email templates

• Communicate labor requirements and field requests with partners

• Maintain organized job files with up-to-date documentation

• Manage and update scheduling calendars for jobs and travel

On-Site & Post-Show

• Compile and distribute show-ready photos to internal teams

• Collect and archive dismantle documentation, including freight photos and bills of lading (BOLs)

Billing & Reconciliation

• Review and manage time tickets from external partners

• Track and approve field expenses according to job codes

• Perform expense reconciliations against job budgets

• Investigate and track damage claims with internal teams and vendors

Office Support

• Maintain apparel inventory for Worcester and Las Vegas locations

• Coordinate ordering and inventory organization as needed

Shipping & Logistics

• Source, book, and manage domestic and international shipments (ground, air, and ocean), excluding FedEx and UPS

• Provide accurate shipping estimates within 24 hours (or sooner when required)

• Coordinate shipments with warehouse teams in Worcester and Las Vegas

• Build and maintain strong relationships with transportation partners

• Review and approve freight invoices (excluding FedEx and UPS)

• Communicate logistics updates (e.g., fuel surcharges, weather impacts) to internal teams and clients

• Recommend cost-effective routing and transportation strategies

• Monitor carrier performance and suggest process improvements

• Maintain internal logistics policies to ensure efficiency and profitability

Event Services

• Gather and file show service kits to include: order forms, floor plans, exhibit rules and regulations

• Generate service budget sheets based on client needs dictated by AM 

• Facilitate service order submissions and filing confirmations

• Work with Lime to coordinate all labor arrangements and logistics

• Complete show books and overviews for both client and Lime/labor

• Facilitating shipment of show books and other labor items as needed

• Complete post-show reconciliations including credit card statements

• Create reference documents for labor rules/jurisdictions within each city/venue

To apply:

Please submit your resume and cover letter to info@blue-hive.com